Bidding Forms

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Bidding Forms

Product Number: bidforms

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(available in the download library)

"Potential customers have been so impressed by the bid packet that it has won contracts that I might not have gotten previously. You guys are unbelievable at what you do. I learned more in one year from you than I did the previous seventeen years in business!" -- Joe DeMilio, Green Appeal Janitorial, Daytona Beach, Florida

"Steve and Jean -- the client was very impressed with my bid packet -- of all the different bidders, he was most impressed with my presentation. I modeled it after the one you have on your site. Once again, thanks."  -- Mark Rangel, Rangel Maintenance Solutions, Manteca CA

"Let me just say thank you to The Janitorial Store and the discussion forum for the immeasurable assistance I have received. We won a 12-month contract at a private K-8 school, using your sample contracts and bid specifications. Thank you so much." -- Nadia Fadell, Monticello, Florida

This packet of forms includes the following:

Bid Estimation Worksheet:

Use the Bid Estimation Worksheet to put together a commercial cleaning bid. After you've used the Bid Walk-Through Worksheet to make notes and take measurements, you'll need a place to work through your bid. The Bid Estimation Worksheet has several sections so you can work through the bid step-by-step.

  • General cleaning estimate and costs.
  • Specialized cleaning estimates and costs.
  • Putting it all together. This page is a recap of all your charges, less your costs, and ending with your profit dollars and percentage.

Bid Walk-Through Worksheet:

Use this work sheet to record all the information you will need to calculate and estimate a price for the location you are bidding on. Take this form with you when meeting with potential customers and gathering the walk through information at the facility. It has fields to enter information about the building, square foot measurements, types of flooring, and the types of services that the customer is requesting. It also has areas to sum up the total square foot to estimate your price.

Cleaning Bid Packet 1:

Comprehensive proposal bid packet you can use when bidding on new accounts. Preparing a professional looking cleaning proposal will go a long ways towards making your customers realize that your company has a lot to offer. Along with specifying the services you will be providing, a cleaning proposal gives you the opportunity to sell your company by stating the skills, qualifications and experience that you can provide to your customers.

Cleaning Bid Packet 2:

Professional proposal bid packet you can use for potential customers. This professional proposal packet includes an introductory letter, list of cleaning specifications, cleaning supplies price list, terms and conditions and references.

Cleaning Bid Packet 3 Mini:

Mini Account 2,000 sq. ft. and less. This Mini Account bid packet can be used when bidding on new accounts that are 2,000 square feet and less. All proposals will not be created the same. Some will have fewer pages based on the size of account and scope of work. This proposal has 8 pages, including a cover letter, cleaning specifications, prices for cleaning service and supplies, terms and conditions, and a reference page.

Cleaning Bid Packet 4 Small:

Small Account 2,100 sq. ft. to 9,999 sq. ft. This comprehensive small account bid packet can used when bidding on new accounts of 2,100 to 9,999 square feet. This proposal has 10 pages that include a cover letter, cleaning specifications, certificate of insurance, sample invoice, prices for cleaning service and supplies, terms and conditions, and a reference page.

Cleaning Bid Packet 5 Medium:

Medium Account - 10,000 to 74,900 sq. ft. This comprehensive medium account bid packet can be used when bidding on new accounts of 10,000 to 74,900 square feet. This proposal has 15 pages that include a cover letter, our organization, associations and organizations, comment to, vendors, customer satisfaction, cleaning specification list, certificate of insurance, sample invoice, prices for cleaning service and supplies, terms and conditions, and a reference page.

Cleaning Bid Packet 6 Large:

Large Account - 75,000 to 149,000 sq. ft. Use this large account proposal packet when bidding on new accounts of 75,000 to 149,000 square feet. This proposal has 15 pages that include a cover letter, our organization, associations and organizations, comment to, vendors, customer satisfaction, cleaning specification list, certificate of insurance, sample invoice, prices for cleaning service and supplies, terms and conditions, and a reference page. This size of account can have more than 15 pages, depending on the scope of work in the RFP that is to be performed. Follow the directions on the Request for Proposal.

Cleaning Bid Packet 7 Mega:

Mega Account - 149,000 to 499,000 sq. ft. This mega account proposal packet can be used when bidding on new accounts of 149,000 499,000 square feet. This proposal has 22 pages that include a cover letter, management plan, associations and organizations, comment to, vendors, executive summary, proposal summary, proposal technical plan, work plan, environmental management system, specification list, certificate of insurance, sample invoice, prices for cleaning service and supplies, service agreement, and a reference page. This size of account can have more than 22 pages depending on the scope of work in the Request for Proposal.

Cleaning Bid Packet 8 Enormous:

Enormous Account 500,000 plus sq. ft. This proposal packet can be used when bidding on new accounts of 500,000 square feet and up. This proposal has 23 pages that include a cover letter, management plan, associations and organizations, comment to, vendors, executive summary, proposal summary, proposal technical plan, work plan, environmental management system, specification list, certificate of insurance, sample invoice, prices for cleaning service and supplies, service agreement, and a reference page. These size accounts can have multiple binders of information outlining the scope of work in the Request for Proposal. Follow the directions on the RFP.

Cleaning Specifications:

Checklist for bidding new accounts. Use the form as a checklist while walking through the building and then incorporate it into the bid proposal. This provides the customer a detailed specifications list that is included with their bid packet. The form lists specific cleaning tasks which are categorized with columns for frequency. Ex: times per week, times per month, times per year.

Home Cleaning Services Contract:

Use this sample contract to create your own residential cleaning services contract. This contract indicates where services are to be performed, length of contract, termination policy, payment terms, insurance, effective date, indemnification, who supplies the cleaning chemicals and equipment and acceptance.

Home Cleaning Services Specifications/Agreement:

This is an all-in-one form to use when bidding on residential cleaning services. The first page provides a specifications list for services the customer would like performed, broken down by areas of the house (kitchen, bathroom, living rooms/family rooms/bedrooms, entry/foyer/stairways, and utility room. The form also has a section for additional services not included in the standard specifications list such as window washing and carpet cleaning, with an area to note prices for these services. The form also provides space to list frequency, terms of payment, and signatures for acceptance.

Janitorial Services Contract:

Sample cleaning contract you can customize to use for commercial cleaning customers. The contract covers: where services are to be performed, length of contract, termination policy, payment terms, price adjustments, cleaning chemicals and equipment, indemnification, insurance, independent contractor status, effective date, and acceptance of agreement.

Post Construction Clean-Up Proposal:

This is a proposal template for bidding post construction clean-up jobs. The Post Construction Clean-up Proposal includes an introductory page, cover letter, list of specifications, certificate of insurance statement, pricing page, terms and conditions page, and reference page.

The Janitorial Store Pricing Code:

The pricing code is a formula for pricing any cleaning job. Review the formula examples to use the pricing code. Use this pricing code to price any type or size building location and arrive at a price both hourly and per square foot. In order to use the code, you need to know your numbers.